Closing on: Jan 31, 2023
Job Category: Construction Engineering
Job Type: Full Time
Job Location: Office Based Project Based site based
Key Information
Job Details
  • Salary: DOE
  • Start Date: Immediate
  • Working Hours:
    Mon – Fri, 8am – 5pm
  • Line Manager: Christopher Cooper
  • Probation Period: 3 months
Benefits
  • Cycle To Work Scheme
  • Avensure Zest for Health & Wellbeing
  • Pension Scheme
  • Eye Care Vouchers
Equal Opportunities
East West Connect Ltd is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics.

This policy applies to all employment practices within the organisation, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training and apprenticeship. East West Connect makes hiring decisions based on qualifications, merit and business needs at the time.

Job Description

East West Connect Limited is a London-based Mechanical, Electrical, and Maintenance Company. We offer a full service for our clients ranging from initial conception to project completion.

The Quantity Surveyor will be reporting to our Commercial Director, Maintenance Director and Managing Director, and Chairwoman in the absence of other hierarchy.

Scope

We are currently seeking a Repairs & Maintenance Surveyor to take commercial control of the Major/Complex Works, FRA, Responsive repairs, voids and aids and adaptations.

You will be expected to effectively and efficiently control budgetary spend of secured works ensuring revenue and capital spend are recorded accurately, assist the Maintenance Management team with commercial management as well as review invoices and requests for payment from Suppliers and Sub-Contractors, challenge and resolve submissions where required.

Ensure effective liaison with in-house service provider, M&E contractors, and external sub-contractor staff to ensure the delivery of a top quartile service in line with industry standards, schedule of Rates, operational regulatory framework, health & safety (including asbestos).

Ensure delivery of all works in line with all compliance requirements and promotion of the organisation’s Health & Safety policy and legislation, all personal risk assessments completed/reviewed and relevant action taken to mitigate risk.

Maintaining excellent customer satisfaction by taking ownership and demonstrating proactive collaborative working with repairs providers

To undertake all responsibilities in line with company policies and QMS procedures. This includes adhering to Project Review Management, Risk and Opportunity Management, and Project Closeout.

To act in the best commercial and financial interests of the business in delivering set projects and services to time and quality, adding the best value to the overall business whilst recognising Corporate and Social Responsibilities. Promote HS&E standards and culture throughout the business and projects.

Understand business core objectives

Create/maintain networking opportunities

Understand current and future market conditions

 Pre Contract

  1. Set tender and procurement strategies.
  2. Produce preliminaries to estimate and assess staffing levels for projects and work streams.
  3. To understand and develop the procurements process in generating full sub-contract orders that are best market value clearly and concisely details the works to be carried out, have been reviewed the works with pre-order meeting minutes generated and included with the delivery team, have all relevant documentation and requirements identified and again protect EWC position for financial security and avoiding grey areas.

Post Contract

  1. Set a commercial strategy that gives challenging and obtainable financial targets to achieve growth of project margin.
  2. Articulate how these targets have been assessed and how they can be achieved.
  3. Set a strategy for overcoming issues and implement it.
  4. Understand the impact of variations on the critical path.
  5. Assess EOT entitlement for East West Connect and assess objectively Sub‐Contractor EOT entitlement.
  6. Ensure that the obligations and responsibilities of the Project and other stakeholders are properly fulfilled
  7. Monitor and manage the scope, notices, terms, and conditions of the Contract
  8. Monitor and manage the contract procedures, payments, and variations together with contract entitlements
  9. Monitor and manage dispute management procedures
  10. Manage and report the commercial position of projects, forecasting and supporting discussion of
        • Monthly cost / value movement
        • Project Progress
        • Programme
        • Cash Flow
        • Supplier / Sub-Contractor Performance
        • Prelim Expenditure
        • Labour Expenditure
        • Risk & Opportunity
  11. To manage the Variation process on all designated projects in a manner that ensures the true worth, not just costs incurred of all variations are established, verified, and justified in a clear, well-broken down, and auditable fashion. Whilst not compromising the trust of the clients and professional team and the ethics of the company.
  12. Providing all aforementioned variations in a manner that provides a complete story of the works from why it is a variation against the contract and specification with references, to a full and comprehensive description of the works, the full breakdown of all elements of the works related back to either the QSOR or industry norms, full back up of this to include drawings, sketches, pictures markups and quotes in a coherent manner
  13. To engage and liaise with the accounts team and ensure they are kept up to date on project specifics, client details, payment dates, Pro-forma works, etc.
  14. To assist the pre-construction director with the estimation process and help to implement the use of the estimation computer package, the building of a library of usable pre-construction information that can be used in future tenders. This is to include key documents like Value engineering suggestions and costings driven by market trends and technology.
  15. Assist in the preparation of tender settlement documents.
  16. Liaison with EWC staff (as appropriate) in connection with project costing, trends, most efficient manors of procurement and estimating, and general promotion of good cost control.

Duties

  1. is is an overview of requirements for the company a specific activity schedule is attached at the end of the document.
  2. Implement and comply with EWC policies and procedures including business management systems, HR, IT, health and safety, environmental, communications and branding.
  3. To implement and where lacking develop and comply with EWC policies and procedures including quality, health and safety and environmental, supply chain management, and financial reporting process (CRF and project account management).
  4. To comply and implement procedures covering Financial Control, Quantity Surveying, Estimating, Procurement, Tender Preparation, Tender Review, Estimate Handover, Project Financial Start-up Review, Project Financial Review and Control and Project Completion Review.
  5. To ensure best prime costs are achieved on all tenders and continued throughout the project implementation.
  6. To build and nurture a relationship with the clients’ financial team.
  7. To review all proposed contracts and ensure that any onerous and non-standard clauses are identified and understood by all elements of the project delivery team.
  8. Checking, maintaining and controlling the Client’s enquiry documents, instructions, variation logs, full project account and maintaining the CRF for monthly inspection fully updated with costs and potential liabilities.
  9. Preparing subcontract and materials enquiries and review of the subsequent quotations through to placement of comprehensive orders.
  10. Preparing an accurate cost estimate and actual accounts for the projects in an elemental and analytical format for the resources required to carry out the works in accordance with the agreed programme and engineering requirements.
  11. Generate client valuation and review with site team and management before issues in a timely manner, including establishing materials on site, maximising position linked to any subcontract applications and variations.
  12. Preparing and presenting the commercial aspects of the project, upstream and down to your managers before submission to the internal account or submission to the Client.

Meetings

  1. To organise and chair 2 weekly financial project review meetings with the team.
  2. To organise and present monthly CRF meetings to present the CRF to your managers.
  3. To client progress and financial meetings as required and record via minutes/ File notes.
  4. To attend handover meetings for all tenders turning to live projects that will be under your control.
  5. To attend post-contract review meetings.
  6. To attend company staff meetings.
  7. To attend company H&S meetings.
  8. To attend team meetings.

Requirements

  1. Diploma in Surveying, Property and Maintenance Level 3
  2. Knowledge of the Social Housing Sector and awareness of its regulations
  3. Demonstrable knowledge of building construction, building standards, planning regulations, regulatory standards, health & safety, and other legislation relevant to asset management.
  4. Knowledge of financial management and controls within contractor management and day-to-day repairs delivery context and ability to flag adverse spending and mitigate risks of overspends.
  5. Knowledge of effective professional surveying service for responsive repairs, voids, and aids, and adaptations to high levels of customer satisfaction
  6. Understanding of data management and Intermediate level of experience in Microsoft Excel, Word, and PowerPoint IT systems.
  7. Excellent communications skills, both oral and written with colleagues, residents, service providers, contractors, consultants, and other stakeholders
  8. Effective liaison skills with staff, residents, service providers, contractors and consultants
  9. Ability to work independently and as part of a team
  10. Management of small projects and an understanding of CDMC
  11. Ability to work in a changing environment with conflicting priorities and deadlines
  12. Ability to follow procedures, plan and prioritise
  13. Ability to write and present technical reports
  14. Negotiating skills
  15. Educated to degree level or equivalent in an appropriate discipline
  16. Experience successful working in Repairs & Maintenance in a housing association or local authority
  17. The ability to travel and be flexible with working hours, occasionally attending meetings (including properties) etc. outside of normal working hours.
  18. Full UK driving licence

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