Key Information

Job Details

Salary: (DoE)
Start Date: Immediate
Working Hours: Mon – Fri, 8am – 5pm
Line Manager: Chris Cooper
Probation Period: 6 months

Benefits

Cycle To Work Scheme
Avensure Zest for Health & Wellbeing
Pension Scheme
Eye Care Vouchers

Equal Opportunities

East West Connect Ltd is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics.

This policy applies to all employment practices within the organisation, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training and apprenticeship. East West Connect makes hiring decisions based on qualifications, merit and business needs at the time.

Scope

To actively promoted the best Health and Safety practices from conception to completion of all projects.
To maximise EWC position on all aspects of the project cost control from conception to completion, to include daily liaising with project staff edifying them as to allowance and targets within the Contract Report Form (CRF) and then tracking them to ensure compliances or betterment.
To understand, generate, develop, control and disseminate the Contract Report Form (CRF) used for project cost control and to generate and develop the management accounts (MAC & TAP).
To manage the project cost control and variation process on all designated projects in a manner that ensures the true worth not just costs incurred of all variation are established, verified, justified in a clear, well broken down and auditable fashion. Whilst not compromising the trust of the clients and professional team and ethics of the company. This will be via direct input and via a team of Quantity surveyors as the business and department grow.
To engage and liaise with the accounts team and ensure they are kept up to date on project specifics, client’s details, payments dates, pro forma works etc.
To oversee and ensure that all aforementioned variations are provided in a manner that provides a complete story of the works from why it is a variation against the contract and specification with references, to a full and comprehensive description of the works, full breakdown of all elements of the works related back to either the QSOR or industry norms, full back up of this to include drawings, sketches, pictures mark ups and quotes in a coherent manner.
To understand and develop the procurements process in assisting generating full sub contract orders that are best market value, clearly and concisely details the works to be carried out, have been reviewed the works with pre-order meeting minutes generated and included with the delivery team, have all relevant documentation and requirements identified and again protect EWC positon for financial security and avoiding grey areas.
To assist the pre-construction director with the estimation process and help to implement the use of the estimation computer package, the building of a library of usable pre construction information that can be used in future tenders. This is to include key documents like Value engineering suggestions and costings driven by the market trends and technology.
Assist in the preparation of tender settlement documents.
Liaison with EWC staff (as appropriate) in connection with project costing, trends, most efficient manors of procurement and estimating and general promotion of good cost control.
To assist with any other duties as required and given by the board of directors.
To develop this department with the intention, of gentle, sustainable growth of the commercial team and resource. This will include the commercial management in time of the other departments to bring a uniform approach to financial controls across all departments.
To assist in the preparation, settlement and submission of tenders as agreed with the board of directors.
Assist in the gaining new work for EWC; organisation and preparation of proposals including tenders for projects; client, consultant and 3^rd party liaison in connection with new work and proposals; negotiation with clients and consultants; negotiation with subcontractors and suppliers;
Assist in the development of suitable, reliable and robust supply chain to provide and compliment the above.

Knowledge and Skills

Extensive knowledge of mechanical, electrical general building, fitting out, estimating and pre construction management, a good grasp of commercial management, contract and construction management and technical services, a practical knowledge of safe methods of working.
Qualified in quantity surveying, standard measurement, take offs, estimation process, margins, overhead and profit to be afforded.
Analytical quantity surveying and estimating, supply chain management and procurement, financial risk management and assessment of tenders and adherence to EWC banking convenience.
IT including spread-sheet software, presentation software, programming software and general software to allow all documents to be professionally created and presented.
Presentation and communication, in particular able in the use of the English language for verbal and written communication.
A developed ability to assess site conditions, site works and measures from a physical inspection.
Ability to prepare quantities and familiar with the standard methods of measurement.
An ability to read and understand tender documents especially specifications, drawings and Terms & Conditions.
To be able to read and understand quotations, resolving any conditions or qualifications contained therein. To be able to read and understand tender/ Quotation documentation (correspondence, drawings, specifications, etc.) either in a paper or electronic version, including action as required.
Able to plan and organise the work necessary to provide the cost estimate, cost variations, CRF and project financial accounts in line by the due. Manage a team to achieve the optimum result in the time available.
To document, in a neat and meticulous manner, tender costs and project accounts, outputs and associated information arising from the preparation of the tender and financial accounts, analytical estimating, organisation and pre construction management, supply chain management.

Duties

This is an overview of requirements for the company a specific activity schedule is attached at the end of the document.
Implement and comply EWC policies and procedures including business management systems, HR, IT, health and safety, environmental, communications and branding.
To implement and where lacking develop and comply with EWC policies and procedures including quality, health and safety and environmental, supply chain management, business management system and sales and marketing.
To manage and implement procedures covering all aspects of commercial management from Tender Review, Estimating, Procurement, Tender Settlement, Tender Submission, Post Tender Interview, Estimate Handover, Project Start-up Review, Health & Safety, Document Control and Project Completion Review.
To ensure best prime cost are achieved on all tenders, projects, orders and subcontracts placed.
To implement and develop where lacking, and if already in place comply with EWC policies and procedures including quality, health and safety and environmental, supply chain management, financial reporting process, financial control, subcontract process, purchase order and project account management.
To build and nurture a relationship with the clients financial team
To review all proposed contracts and ensure that they are not overly onerous and any non-standard clauses are identified and agreed with all parties before contract is signed up to.
Checking, maintaining and control the Client’s enquiry documents, instructions, variation logs, full project account and maintaining the CRF for month inspection fully updated with costs and potential liabilities
Preparing subcontract and materials enquiries and review of the subsequent quotations.
Preparing an accurate cost estimate in an elemental and analytical format for the indirect resources required to carry out the works in accordance with the agreed programme and engineering requirements.
Preparing and presenting the commercial aspects of the tender to the fellow directors for adjudication and approval and for submission to the Client.
To be involved as necessary in business development, Prequalification Submissions, commercial management, construction management and technical services activities.
Supervise and manage any commercial and other staff as directed and to develop and train other staff as required.
Identify and develop new business opportunities in an informed and coherent manner with the other directors.

Meetings

To organise and chair 2 weekly financial project review meetings with the team.
To organise and present monthly CRF meeting to present the CRF to the directors.
To attend handover meetings for all tenders turning to live project that will be under your control.
To attend post contract review meetings.
To attend company staff meetings.
To attend company H&S meetings.
To attend team meetings.
To attend pre bid and interim bid meetings as required to ensure suitable support.
To conduct and attend client meetings as required and record via minutes/ File notes.
To conduct and attend handover meetings for all tenders and record via minutes/ File notes.
To conduct and attend post contract review meetings and record via minutes/ File notes.
To conduct and attend appraisal meetings with subordinates where required.

COMMERCIAL MANAGER

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