Commercial Administrator

Key Information

Benefits

• Cycle To Work Scheme
• Avensure Zest for Health & Wellbeing
• Pension Scheme
• Eye Care Vouchers

Equal Opportunities

East West Connect Ltd is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics.

This policy applies to all employment practices within the organisation, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training and apprenticeship. East West Connect makes hiring decisions based on qualifications, merit and business needs at the time.

Role Overview

We have an excellent opportunity for a highly talented Commercial Administrator to join us here at Chas West Limited. The company is part of East West Connect Limited and it has the long-term goal of providing reactive and planned maintenance services for social housing clients throughout London and the Southeast of England.

• Working as part of a team on the company’s Reactive and Planned Maintenance Social Housing and Refurbishment projects
• Promote the company ethos of working in an open, honest and transparent manner at all times
• Assist with ensuring that the project is delivered safely on time, within budget and to the agreed quality whilst exceeding client expectations, minimising risk and maximising opportunity for Chas West and its clients
• To understand, implement and adhere to the company SHEQ (Safety, Health, Environmental & Quality) ethos and ensure all employees and subcontractors do the same, ensuring that SHEQ requirements are upheld to the highest of standards at all times

Skills and Knowledge

• Confident oral and written communication skills
• Financial awareness
• Communicate in a timely and effective manner with all those who have a stake in the work
• Effectively manage time in order to meet deadlines
• Previous experience within social housing contracts
• Must have reactive repairs experience
• Must be familiar with coding and pricing small works works using NHF SOR books

Duties

SHEQ

• Ensure that company SHEQ policy and strategy is followed by all project teams and supply chain
• Liaise with the Management Team and SHEQ Manager to ensure that SHEQ initiatives are implemented
• Support, promote and develop an open, honest and transparent SHEQ culture at all levels of framework delivery
• Ensure that SHEQ compliance is integral in our commercial planning and management of our projects, from tender stage to Practical Completion.

Leadership

• Assist with resource allocation and control, supply chain and communicate to ensure they are fully motivated to achieve the best performance levels and to meet the company’s needs

Reporting

• Report to Line Manager
• Provide honest, open and transparent reporting to the Senior Management team at all times, ensuring that the same is obtained from the project teams in a consistent manner/format
• Attendance, preparation and reporting as required for all meetings in relation to the project
• Ensure that the required level and quality of information flows in a timely manner between the site delivery teams, supply chain, senior management team.

Estimating

• Pricing of quotations using National Housing Federation-Schedule of Rates  (NHF SOR)
• Pricing of completed works using NHF SOR Schedules

Planning & Programming

• Provide a structured approach to project planning to include health and safety, execution methods and quality
• Identify critical success factors and KPIs and feed back into reporting systems
• Resource allocation and control, including supply chain and directly employed staff, in liaison with the rest of the project team
• Monitoring of all material purchasing and supply for the project to ensure that the associated quality and time constraints are met
• Co-ordinate and support procurement activities in line with the project team to ensure the timely appointment of suitable subcontractors and suppliers to provide adequate resources and expertise to achieve required quality and timescales
• Assis with the management and control of sub-contract accounts and variation accounts
• Managing material procurement in line with contract and programme requirements whilst maximising buying opportunities
• To assist with the day to day cost control, monitoring and reporting on a designated project(s)
• To gain an understanding of the designated contract, specification and pricing ensuring compliance with conditions throughout
• Assist the Project team with subcontractor selection and ensure the chosen subcontractor has the appropriate order and information to carry out their work
• Liaise with the Project team over contractual issues and action as instructed
• Assist with the Measure progress, submit valuations, submit final accounts and retention release and monitor receipt of payment in a timely manner
• Process subcontractor requests for payment
• Where appropriate, assist with estimates and negotiations for future projects or phases
• Ensure the company is neither compromised nor disadvantaged by an contractual or financial arrangement
• Assist with Managing the costs on a project to ensure both the company and the client is fully advised of the cost situation
• Assist with Ensuring timely cash flow management for the Client, the company and the supply chain